Connect your sales records to your accounts
Card payments, cash sales, delivery platforms and supplier invoices can leave business records spread across several systems. We help organise the information, reconcile the balances and prepare the accounts and returns within an agreed scope.
A useful starting point is to understand how you take payments, which systems you use and how the records are brought together. We review the work needed before agreeing fees.
Where DJB can help
- Bookkeeping and VAT returns, including reviewing sales records and purchase evidence.
- Reconciliation of bank, card processor and platform balances.
- Payroll processing and information needed to explain staff costs.
- Company accounts and Corporation Tax, or sole trader accounts and Self Assessment.
- Monthly or quarterly management accounts and cash flow forecasts.
- Bringing incomplete records up to date and identifying the supporting information still needed.
The records that make a difference
For an initial review, tell us which till, payment processor and bookkeeping system you use. Keep the detailed sales and settlement reports alongside the bank entries, so fees, refunds and timing differences can be explained.
- Till or EPOS reports, with the detail behind sales categories and refunds.
- Card processor and delivery platform reports showing transactions, charges and settlements.
- Supplier invoices, credit notes and a list of unpaid balances.
- Payroll summaries, stock counts and equipment or finance agreements where relevant.
VAT treatment can depend on what is supplied and how it is supplied. Tell us about changes to products, sales channels or the way customers are served so the appropriate treatment can be reviewed.
Choose the level of support you need
You may need periodic accounts and returns, regular bookkeeping, or reporting throughout the year. We set out the work, your responsibilities, the information required and the fees before starting. Read how we agree fees.
Can you work with our existing till and bookkeeping software?
We start by reviewing the systems and reports you already have. We can then agree suitable access, exports and a practical way to exchange the records.
Can bookkeeping and VAT work feed into the year-end accounts?
Yes. Regular reconciliation and organised supporting records can form the basis of the annual accounts. We explain any additional year-end adjustments or preparation required.
Can you help us understand margins and cash requirements?
We can agree management reporting and cash flow work around the questions you need answered, the information available and how often you need an update.
A practical next step
Tell us what the business does, the systems you use, the periods involved and the support you need. Please keep financial records and confidential information out of the general enquiry form.
Discuss your retail or hospitality business
Use our regular bookkeeping checklist · Prepare your year-end records
Card payments and sales
A bank payout may include fees, refunds and transactions from a different period. See how to reconcile card payments to sales.